You don’t need a paid Workspace to use Expensify! This guide covers the free features available to individual users who want to manage personal, freelance, or household expenses.

What’s available for free in Expensify

You can access these features without joining a paid Workspace:

• SmartScan receipts (limited free scans each month)
• Email receipts to receipts@expensify.com for automatic upload
• Create and organize expenses using categories and tags
• Export expense reports as spreadsheet or CSV files
• Manually enter and edit expenses in the mobile or web app

Note: Features like automatic reimbursement, Expensify Cards, integrations, and team collaboration require a paid Workspace.

Common use cases for free users

Tracking receipts for tax purposes

Stay organized throughout the year and simplify tax filing:

• Create reports like “2024 Tax-Deductible Expenses”
• Tag expenses for business or personal use
• Export reports to share with your tax software or accountant

Learn how to export expenses

Managing freelance or gig work expenses

Freelancers often use Expensify to:

• Scan receipts for client-related purchases
• Generate reports to attach to invoices
• Track mileage manually for tax deductions

How to add expenses manually

Personal budgeting and finance tracking

Expensify is also great for everyday spending:

• Monitor spending in categories like groceries, utilities, or entertainment
• Save digital receipts for warranties or large purchases
• Use tags to track shared expenses with family or roommates

Organize expenses with categories and tags

FAQ

Is SmartScan free?

Yes, each account includes a limited number of free SmartScans per month. After that, you can still upload receipts manually.

Can I use Expensify without a business?

Absolutely. Expensify is designed for anyone—individuals, freelancers, or households—who want to track expenses.

Do I need to upgrade to export expenses?

No upgrade is required. You can export your expenses anytime as a spreadsheet or CSV.

What if I need advanced features later?

You can always create or join a Workspace to unlock more tools like bank connections, accounting integrations, and company card support.