At the beginning of each month, the workspace’s Billing Owner is billed for the previous month’s activity. Your Expensify bill is determined by the following:

• The number of active members in your workspace
• Whether you have a Collect or Control plan
• Whether you’re on pay-per-use or an annual subscription
• Whether you’re using the Expensify Visa® Commercial Card

An active member is any member who creates, submits, approves, reimburses, or exports a report in Expensify in a given month. This includes Copilots and automatic actions by Concierge.

Your billing receipts can be viewed under Settings > Account > Payments > Billing History. We recommend appointing a single billing owner for each Group Workspace.

Save Money on Your Expensify Bill

Annual Subscription + Expensify Card

Save the most money on Expensify by pairing an annual subscription with the Expensify Visa® Commercial Card. Then, if at least 50% of your total settled US spend in a given month is on the Expensify Card, you’ll pay the best possible price for Expensify:

• Collect Plan: $5 per active member per month
• Control Plan: $9 per active member per month

You also get cash back! Earn 1% cash back on all Expensify Card purchases or 2% if card spending reaches $250,000 or more monthly (for US purchases only). Cash back first applies to your Expensify bill, with any remainder deposited directly into your bank account.

Use Expensify’s savings calculator to see your potential savings with the Expensify Card.

Annual Subscription vs Pay-per-use

Annual Subscription

You get a 50% discount with an annual subscription:

• Collect Plan: $10 per active member per month
• Control Plan: $18 per active member per month

If your active members exceed your subscription size, additional members are billed at the pay-per-use rate for that month. You can increase your subscription size at any time (extending your annual term) but can only reduce it once your current subscription period ends.

Pay-per-use

Rates for pay-per-use plans are applied at full price:

• Collect plan: $20 per active member per month
• Control plan: $36 per active member per month

Transfer Ownership of Billing

If another member needs to own the billing on a given workspace, they must first be a Workspace Admin. Then, from their account, the Admin will head to Settings > Workspaces > [Workspace Name] > Members > [Current Workspace Owner] > Transfer Ownership.

From there, the new billing owner will add a payment card and be charged for the member activity on the workspace on the first of the month.