Book a Rental Car
Book rental cars quickly and easily through Expensify’s integrated travel portal. This guide walks you through searching for a rental, booking it, and accessing your trip information in New Expensify.
How to access the travel tool
From the left-hand menu, select Reports > Trips.
Click the green + button in the bottom-left corner, then choose Book travel.
If this option isn’t available, reach out to your Account Manager or Concierge to schedule a travel demo and enable travel for your account.
How to book a rental car
- Click the Car tab.
- Enter the search details:
- Pick-up and drop-off location
- Pick-up and drop-off dates and times
- Click Search cars.
- Use filters for rental company, car type, or special features.
- Click Select on your preferred car.
- On the checkout screen, review:
- Vehicle details
- Traveler information
- Loyalty programs
- Arriving flight (optional)
- Payment method
- Select an existing trip or create a new one to assign the booking.
- Confirm your payment method and click Reserve.
What happens next
- Your company’s travel policy may require approval before the reservation is confirmed.
- You’ll receive a confirmation email once your booking is complete.
- The booking receipt will automatically be added to your Expensify account.
- If your payment card is connected to Expensify, the receipt will merge with the imported expense.
FAQ
Can I rent a car at one location and return it elsewhere?
Yes, many providers support one-way rentals. Just enter different pickup and drop-off locations when booking.
Is insurance included?
Insurance offerings vary by provider. You’ll see available options and add-ons during checkout.
Can I choose the rental company?
Yes! Use filters to select your preferred rental provider.
Where can I view my car rental itinerary while on the go?
When a traveler books a trip in Expensify Travel, a trip itinerary is automatically created in New Expensify. To view your trip:
- Open the Expensify mobile app.
- Tap Inbox.
- Find the thread named after your upcoming trip.