Book a Rental Car

Book rental cars quickly and easily through Expensify’s integrated travel portal. This guide walks you through searching for a rental, booking it, and accessing your trip information in New Expensify.

How to access the travel tool

From the left-hand menu, select Reports > Trips.
Click the green + button in the bottom-left corner, then choose Book travel.

If this option isn’t available, reach out to your Account Manager or Concierge to schedule a travel demo and enable travel for your account.

How to book a rental car

  1. Click the Car tab.
  2. Enter the search details:
    • Pick-up and drop-off location
    • Pick-up and drop-off dates and times
  3. Click Search cars.
    • Use filters for rental company, car type, or special features.
  4. Click Select on your preferred car.
  5. On the checkout screen, review:
    • Vehicle details
    • Traveler information
    • Loyalty programs
    • Arriving flight (optional)
    • Payment method
  6. Select an existing trip or create a new one to assign the booking.
  7. Confirm your payment method and click Reserve.

What happens next

  • Your company’s travel policy may require approval before the reservation is confirmed.
  • You’ll receive a confirmation email once your booking is complete.
  • The booking receipt will automatically be added to your Expensify account.
  • If your payment card is connected to Expensify, the receipt will merge with the imported expense.

FAQ

Can I rent a car at one location and return it elsewhere?

Yes, many providers support one-way rentals. Just enter different pickup and drop-off locations when booking.

Is insurance included?

Insurance offerings vary by provider. You’ll see available options and add-ons during checkout.

Can I choose the rental company?

Yes! Use filters to select your preferred rental provider.

Where can I view my car rental itinerary while on the go?

When a traveler books a trip in Expensify Travel, a trip itinerary is automatically created in New Expensify. To view your trip:

  1. Open the Expensify mobile app.
  2. Tap Inbox.
  3. Find the thread named after your upcoming trip.

Didn't find what you were looking for?

Concierge is here to answer all your questions.

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