Book a flight in New Expensify

Book flights easily with Expensify Travel. This guide walks you through finding flights, booking them, and accessing your travel details in New Expensify.

Where to find Expensify Travel

Tap the green ➕ Create button at the bottom of your screen, then choose Book travel.

If you don’t see Book travel, ask a Workspace Admin to enable Expensify Travel on the workspace.

How to book a flight

1. Click the Flight tab.
2. Enter your trip details:
   • Trip type: one-way, round-trip, or multi-city
   • Origin and destination
   • Travel dates
3. Click Search flights.
   • Use filters at the top (e.g., number of stops, airline, fare class) to refine results.
4. Click on a flight to view details.
   • If a red Out of policy alert appears, click the red exclamation icon to see why.
5. Click Select to choose your flight.
6. On the checkout screen, review:
   • Flight details
   • Traveler information
   • Loyalty programs
   • Seat selection (if applicable) Then click Next.
7. Select an existing trip or create a new one to assign the booking.
8. Confirm your payment method and click Book Flight.

What happens after booking with Expensify Travel

• Your company’s travel policy may require approval before final confirmation.
• You’ll receive a confirmation email after booking.
• The booking receipt will automatically sync with your Expensify account.
• If your card is connected to Expensify, the receipt will merge with the credit card expense.

FAQ

Can I book flights for someone else?

Yes, you can book flights for others if you’re an authorized arranger or guest booking is enabled. Learn more about how guest and arranger travel works.

Do I need to upload the flight receipt?

No. Expensify attaches the receipt to your report automatically.

Can I book international flights?

Yes, both domestic and international flights are supported.

Will my receipt be added to my report automatically?

Yes! The receipt is SmartScanned and added to an expense report once the flight is booked.

Can I cancel or change my flight later?

Yes — but it depends on your fare and the airline’s policy. If changes are made through support, a $25 booking change fee applies. To modify or cancel a booking:

1. Tap the green ➕ Create button at the bottom of your screen, then choose Book travel.
2. In the window that opens, click the Trips tab.
3. Find your trip and click Modify or Cancel

Where can I view my trip itinerary?

When a traveler books a trip in Expensify Travel, a trip itinerary is automatically created. To view your trip:

1. Open the Expensify mobile app.
2. Tap Inbox.
3. Look for a thread with the name of your upcoming trip.