Book flights easily through Expensify’s built-in travel booking tool. This guide walks you through finding flights, booking them, and accessing your travel details in New Expensify.

How to access the travel tool

From the left-hand menu, select Reports > Trips.
Click the green + button in the bottom-left corner, then choose Book travel.

If you don’t see this option, reach out to your Account Manager or Concierge to schedule a travel demo and enable the feature for your account.

How to book a flight

1. Click the Flight tab.
2. Enter your trip details:
   • Trip type: one-way, round-trip, or multi-city
   • Origin and destination
   • Travel dates
3. Click Search flights.
   • Use filters at the top (e.g., number of stops, airline, fare class) to refine results.
4. Click on a flight to view details.
   • If a red Out of policy alert appears, click the red exclamation icon to see why.
5. Click Select to choose your flight.
6. On the checkout screen, review:
   • Flight details
   • Traveler information
   • Loyalty programs
   • Seat selection (if applicable) Then click Next.
7. Select an existing trip or create a new one to assign the booking.
8. Confirm your payment method and click Book Flight.

What happens next

• Your company’s travel policy may require approval before final confirmation.
• You’ll receive a confirmation email after booking.
• The booking receipt will automatically sync with your Expensify account.
• If your card is connected to Expensify, the receipt will merge with the credit card expense.

FAQ

Can I book flights for someone else?

Yes, you can book flights for others if you’re an authorized arranger or guest booking is enabled. Learn more about booking for others.

Do I need to upload the flight receipt?

Nope! Expensify automatically attaches the receipt to your report.

Can I book international flights?

Yes, both domestic and international flights are supported.

Will my receipt be added to my report automatically?

Yes! The receipt is SmartScanned and added to an expense report once the flight is booked.

Can I cancel or change my flight later?

Flight changes and cancellations depend on the airline’s policy and your specific fare.
If changes are made through support, a $25 booking change fee applies.
You can manage bookings by going to Reports > Trips > My Trips.

Where can I view my travel itinerary while on the go?

When a traveler books a trip in Expensify Travel, a trip itinerary is automatically created in New Expensify. To view your trip:

1. Open the Expensify mobile app.
2. Tap Inbox.
3. Look for a thread with the name of your upcoming trip.