Easily receive and pay vendor or supplier bills directly in Expensify. Your vendors don’t even need an Expensify account! Manage everything seamlessly in one place.

Receiving Bills

Expensify makes it easy to receive bills in three simple ways:

1. Directly from Vendors

Share your Expensify billing email with vendors to receive bills automatically.

• Set a Primary Contact under Settings > Domains > Domain Admins.
• Ask vendors to email bills to your billing address: domainname@expensify.cash (e.g., for expensify.com, use expensify@expensify.cash).
• Once emailed, the bill is automatically created in Expensify, ready for payment.

2. Forwarding Emails

Received a bill in your email? Forward it to Expensify.

• Ensure your Primary Contact is set under Settings > Domains > Domain Admins.
• Forward bills to domainname@expensify.cash. Example: domainname@expensify.cash (e.g., for expensify.com, use expensify@expensify.cash).
• Expensify will create a bill automatically, ready for payment.

3. Manual Upload

Got a paper bill? Create a bill manually in Expensify:

1. Log in to Expensify.
2. Go to Reports > New Report > Bill.
3. Enter the invoice details: sender’s email, merchant name, amount, and date.
4. Upload the invoice as a receipt.

Paying Bills in Expensify

Expensify makes it easy to manage and pay vendor bills with a straightforward workflow and flexible payment options. Here’s how it works:

Bill Pay Workflow

1. SmartScan & Create: When a vendor sends a bill, Expensify automatically SmartScans the document and creates a bill.
2. Submission to Primary Contact: The bill is submitted to the primary contact, who can review it on the Reports page under their default group policy.
3. Communication: If the approver needs clarification, they can communicate directly with the sender via the invoice linked to the bill.
4. Approval Workflow: Once reviewed, the bill follows your workspace’s approval process. The final approver handles the payment.
5. Accounting Integration: During approval, the bill is coded with the correct GL codes from your connected accounting software. Once approved, it can be exported back to your accounting system.

Payment Methods

Expensify offers several ways to pay bills. Choose the method that works best for you:

1. ACH Bank-to-Bank Transfer

Fast and fee-free, this method requires a connected business bank account.

How to Pay via ACH:

1. Log in to your Expensify web account.
2. Find the bill on the Home or Reports page.
3. Click Pay and select the ACH option.

Fees: None.

2. Credit or Debit Card

Pay vendors using a credit or debit card. This option is available for US and international customers paying US vendors with a US business bank account.

How to Pay with a Card:

1. Log in to your Expensify web account.
2. Open the bill details and click Pay.
3. Enter your card information to complete the payment.

Fees: 2.9% of the total amount paid.

3. Venmo

If both you and the vendor have Venmo accounts connected to Expensify, you can pay through Venmo. Learn how to set up Venmo here.

Fees: Venmo charges a 3% sender’s fee.

4. Pay Outside Expensify

If you prefer to pay outside Expensify, you can still track the payment within the platform.

How to Mark as Paid Outside Expensify:

1. Log in to your Expensify web account.
2. Open the bill details and click Pay.
3. Select Mark as Paid to update its status.

Fees: None.