View Upcoming and Past Trips
Use the Trips dropdown in the travel tool to view and manage upcoming, completed, and canceled trips—either your own or your entire company’s if you’re a Travel Admin.
How to access the travel tool
- In New Expensify: Click the green + button in the bottom-left corner of your screen, then select Book travel.
- In Classic Expensify: Click Travel in the left-hand menu, then select Book or manage travel.
Need to enable travel still? Reach out to your Account Manager or Concierge to schedule a travel demo and get it enabled for your account.
For individual travelers
To see your own trips:
- Click Trips in the top navigation bar.
- Your trips will be under My Trips.
You’ll see a list of all trips associated with your account.
You can filter your trips by:
- Upcoming
- Completed
- Canceled
Click any trip to open the full Trip view, where you can:
- Review all travel bookings
- Add flights, hotels, or cars
- Share or download the itinerary
- View trip ID, travel dates, and expected cost
For travel admins
- Click Trips in the top navigation bar.
- Click All Trips.
- Apply additional filters or edit the visible columns as needed.
This view shows all trips booked by travelers in your organization. You can filter by:
- Upcoming
- Completed
- Canceled
- Requires attention only
- Trip start and end date
- Booking type
- Policy status (in policy or out of policy)
- Traveler
To the far right of each trip row, click the three-dot menu to:
- Share the trip by email
- Download the trip as a PDF
FAQ
Can I view trips I booked for someone else?
Yes. Travel arrangers can view these under My Trips by filtering for the traveler using the Pencil icon on the traveler selector. All travel admins can access all company bookings under All Trips.
Will canceled bookings still show up?
Yes. Use the Canceled filter or open the Trip view and toggle Show canceled bookings to see the individual canceled bookings within a specific trip.
Can I search for trips by name or traveler?
Yes, travel admin can search for specific travelers on the Trips > All Trips page. Use the Created by filter and enter the name or email in the search bar.
