Create a trip in Expensify to bundle all your flights, hotels, and car rentals into a single itinerary with one trip fee.

How to access the travel tool

• In New Expensify: Click the green + button in the bottom-left corner of your screen, then select Book travel.
• In Classic Expensify: Click Travel in the left-hand menu, then select Book or manage travel.

Need to enable travel still? Reach out to your Account Manager or Concierge to schedule a travel demo and get it enabled for your account.

What is a trip?

A trip groups together all related bookings for the same journey in one bucket. For example, a round-trip flight, hotel stay, and rental car in the same city can all be part of a single trip.

Each trip includes:

• A trip ID
• An activity log, booking details, and optional traveler notes
• A start and end date (based on your round-trip flight)
• A $15 trip fee when booking or managing the trip yourself in Expensify Travel on web or mobile, OR,
• A $25 trip fee when travel agent support books or manages your trip on your behalf
  • Note: The travel agent support fee, if assessed after the $15 trip fee has been charged, will only result in an additional $10 charge, bringing the trip fee up to $25.

How to create a trip during checkout

If you’re booking travel, you’ll be prompted to either:

• Select an existing trip, or
• Create a new trip

To create a trip during checkout:

1. Start any booking (flight, hotel, or car).
2. When you reach the Select a trip section of the checkout screen, click Select a trip.
3. Select an existing trip or Create new trip.
   • If you create a new trip, enter a trip name and optionally a trip description.
4. Click Save to create the trip and proceed with checkout.

The trip will be created automatically and will include this booking. You can add more travel bookings to it later.

What’s in the Trip view?

After a trip is created, you’ll land on the Trip view page, where you can:

• See the trip ID, dates, and expected cost
• Use quick buttons to book flights, hotels, or a car
• View a list of all bookings under the trip
• Hide and show canceled bookings
• Add traveler notes
• Review a trip activity log
• Share the trip by email
• Download the full trip as a PDF

Each new booking tied to this trip will appear here automatically.

FAQ

Can I create multiple trips?

Yes. You can create and manage as many trips as needed.

Will I be charged multiple times for one trip?

No. There is a single $15 fee per trip, no matter how many bookings are added to it.

Can I change the traveler for a trip?

When you create a booking, the trip is tied to the person you’re booking for. Once a trip is created, its traveler cannot be changed.