Corporate hotel rates can be added to Expensify Travel with help from your Account Manager or Concierge.

How to access Expensify Travel

• In New Expensify: Click the green + button in the bottom-left corner of your screen, then select Book travel.
• In Classic Expensify: Click Travel in the left-hand menu, then select Book or manage travel.

Need to enable travel still? Reach out to your Account Manager or Concierge to schedule a travel demo and get it enabled for your account.

Who can configure email notifications?

Only users with the Travel Admin role can manage travel-related email settings.

How to import corporate rates into Expensify Travel

To import corporate hotel rates:

1. Contact your Account Manager or message Concierge if you don’t have one.
2. Provide the following:
   • Hotel name
   • Name and email of your main contact at the hotel
3. Expensify will reach out to the hotel (with you CC’d) and request that your corporate rates be added to the Global Distribution System (GDS) used by Expensify Travel.
4. Once the hotel confirms the rates are uploaded, Expensify will enable them for use in your company’s travel bookings.

You’ll be notified when your corporate rates are active.

FAQ

Can I upload corporate rates myself?

No. Corporate rates must be uploaded into the GDS by the hotel and activated by Expensify.

Who should I contact to start the process?

Reach out to your Account Manager or message Concierge. We’ll help you get started.

How long does it take for rates to be available?

It depends on how quickly the hotel uploads the rate to the GDS. Once the hotel takes action, activation can be completed on Expensify’s side in 2-3 business days.