Travel admins can add supplier programs to ensure corporate discounts and direct billing are automatically applied during booking.

How to access the travel tool

• In New Expensify: Click the green + button in the bottom-left corner of your screen, then select Book travel.
• In Classic Expensify: Click Travel in the left-hand menu, then select Book or manage travel.

Need to enable travel still? Reach out to your Account Manager or Concierge to schedule a travel demo and get it enabled for your account.

Who can manage supplier programs?

Only users with the Travel Admin role can view or manage supplier program settings.

How to access supplier program settings

1. Open the Expensify travel.
2. Click Program in the top navigation bar.
3. Under the Company section, click Supplier.

Supplier Programs: Air

Under the Air tab, there are two configuration types: Corporate discount codes and Airline program.

Corporate discount codes

1. Click the green + button.
2. Fill out the required fields:
   • Vendor name
   • Company name
   • Snap Code
3. Optional fields:
   • Tour Code
   • Search for and select the applicable airline
4. You can also add remarks with:
   • Remark Code
   • Remark Type
   • Associated Airline
5. Click Save to apply.

Airline program

1. Click Add New in the Airline Programs section.
2. Choose to add a UATP Travel Card or a United PassPlus program.
3. Complete the fields and click Save.

Direct Billing Programs: Car

1. Go to the Car tab.
2. Click Add New in the Direct Billing Program section.
3. Fill in the required fields:
   • Car rental company name
   • Corporate Discount Code
4. Optional: Enter a Direct Billing Number
5. Click Save to finish.

How supplier programs are used

Once configured, eligible supplier programs will be automatically applied to traveler bookings for matching vendors. This can include fare discounts, direct billing, or access to company-negotiated programs like UATP or PassPlus.

FAQ

Can employees see or change supplier programs?

No. Only Travel Admins can view or manage supplier settings.

Will a supplier program apply to all travelers automatically?

Yes, as long as the traveler books an eligible airline or rental car vendor, the program will apply during checkout.

Can I add multiple supplier programs?

Yes. You can add multiple codes across both air and car vendors to match your company’s contracts.