Distance rates allow your workspace to reimburse mileage-based travel. Admins can create and manage one or more rates that members can select when submitting distance expenses.

Enable Distance Rates in a Workspace

To activate distance rates for a workspace:

1. In the left-hand navigation bar (LHB), click Workspaces.
2. Click your workspace name.
3. Click More Features in the left menu.
4. Toggle on Distance Rates.

Once enabled, a new Distance Rates tab will appear in the left-hand menu.

Add, Edit, or Delete Distance Rates

You can create multiple distance rates to accommodate different reimbursement types (e.g., personal vehicle vs. company vehicle), and update or remove them as needed.

Add a Distance Rate

1. Go to Workspaces > [Workspace Name] > Distance Rates.
2. Click Add Rate in the top-right corner.
3. Enter the rate value (e.g., $0.585 per mile or km).
4. Click Save.

Edit, Make Inactive, or Delete a Single Rate

1. From the Distance Rates page, click on the rate you’d like to update.
2. To make the rate active or inactive, toggle the Enable Rate switch, then click Save.
3. To edit the rate amount, click the value field, enter the new number, and click Save.
4. To permanently delete the rate, click Delete.

Note: When distance rates are enabled, at least one rate must be active.

Bulk Edit or Delete Distance Rates

You can apply actions to multiple rates at once from the main Distance Rates page.

1. Select the checkboxes next to the rates you want to update.
2. Click the X selected dropdown in the top-right corner.
3. Choose an action:
   • Enable Rates – Make all selected rates active.
   • Disable Rates – Make all selected rates inactive.
   • Delete Rates – Permanently remove the selected rates.

Reminder: When the feature is turned on, your workspace must always have at least one active distance rate.