Leave a Workspace
Leave a Workspace
If you no longer need access to a workspace, you can remove yourself from it. Before you leave, Expensify shows a confirmation message explaining what you’ll lose and who takes over the responsibilities assigned to you. Leaving a workspace doesn’t delete it, and a workspace admin can invite you back later.
Who can leave a workspace
Any workspace member, workspace admin, or auditor can leave a workspace they don’t own.
How to leave a workspace
- In the navigation tabs (on the left on web, on the bottom on mobile), select Workspaces.
- Select the three dots (⋮) next to the workspace you want to leave.
- Choose Leave.
- Select Leave again to confirm.
What happens after you leave a workspace
- You lose access to the workspace and can no longer perform the actions your workspace role allowed.
- Expenses you already submitted on the workspace remain visible to its admins and auditors.
- A workspace admin can invite you back at any time.
What happens to your workspace role after you leave
What happens to your responsibilities depends on your role:
- Technical Contact – The workspace owner replaces you as the Technical Contact.
- Preferred exporter – The workspace owner replaces you as the preferred exporter.
- Approver – The workspace owner replaces you in the approval workflow. Reports waiting for your approval are also reassigned to the workspace owner.
- Workspace admin – You are not replaced automatically. You can no longer manage the workspace’s settings.
- Auditor – You are not replaced automatically. You can no longer view the workspace’s reports and settings.
- Member – You are not replaced automatically. You can no longer submit expenses to the workspace.
FAQ
Why can’t I leave my workspace?
You’re the workspace owner, or you’re set as the workspace’s reimburser. Owners don’t see a Leave option at all — transfer ownership or delete the workspace instead. If you’re the reimburser, you see a message asking you to assign a new reimburser first.
What happens to reports waiting for my approval when I leave a workspace?
They’re reassigned to the workspace owner, and a system message in each report confirms the reassignment. This is the same behavior that applies when a workspace admin removes an approver from the workspace.
Why do I see the approver message when I’m not in the approval workflow?
At least one report in the workspace is still waiting for your approval — usually because a workspace admin routed it to you with Change approver. Expensify checks the reports actually pending with you, not only the workspace’s configured approval workflow, so it can tell you those reports will move to the workspace owner.
