Enable Time Tracking and Set a Default Hourly Rate
Enable Time Tracking and Set a Default Hourly Rate
Time Tracking lets workspace members log billable hours with automatic hourly rate calculations. Once enabled, members can log time directly in your workspace, helping you manage billable work and reimbursements more accurately.
Who can enable and use Time Tracking
Workspace Admins can enable or configure Time Tracking on a workspace to allow workspace members to create time expenses.
Where to find Time Tracking in your workspace
After Time Tracking is enabled, Time appears in the navigation tabs:
- Web: In the navigation tabs on the left
- Mobile: In the navigation tabs on the bottom
How to enable Time Tracking in your workspace
Workspace Admins can enable Time Tracking from the workspace settings. This allows members to begin logging time and creating time expenses.
To enable Time Tracking:
- Go to Workspaces in the navigation tabs
- Web: Navigation tabs on the left
- Mobile: Navigation tabs on the bottom
- Select your workspace name
- Select More Features
- Toggle on Time
Once enabled, the Time tab will appear in your workspace navigation.
How to set the default hourly rate in Time Tracking
Setting a default hourly rate ensures all logged time uses a standard rate unless otherwise specified.
To set the default hourly rate:
- Go to Workspaces in the navigation tabs
- Web: Navigation tabs on the left
- Mobile: Navigation tabs on the bottom
- Select your workspace name
- Select Time
- Enter the amount under Default hourly rate
- Click Save
The default hourly rate will automatically apply to new time entries.
How Time Tracking helps with billing and reimbursement
Time Tracking helps you:
- Standardize hourly billing rates
- Track billable hours in one place
- Improve reporting accuracy
- Automate reimbursement calculations
By setting a default hourly rate, you reduce manual edits and ensure consistent payouts.
How members create Time Tracking expenses
Once Time Tracking is enabled, members can log time and create time expenses in the workspace.
To learn how members log time and submit time expenses, see [Create Time Expenses[(https://help.expensify.com/articles/new-expensify/reports-and-expenses/Create-an-Expense#how-to-create-a-time-expense).
FAQ
Why don’t I see the Time tab in my workspace?
The Time tab only appears after Time Tracking is enabled by a Workspace Admin. If you don’t see it, confirm that Time Tracking has been turned on in Workspaces > Workspace Name > More Features.
Can different workspace members have different hourly rates?
The default hourly rate applies workspace-wide. However, members can edit the rate when creating a Time expense if needed.
Can I change the default hourly rate later?
Yes. Workspace Admins can update the default hourly rate at any time by going to Workspaces > Workspace Name > Time.
What happens to existing time entries if I change the default hourly rate?
Changing the default hourly rate only affects new time entries. Existing time entries keep the hourly rate that was applied when they were created.
