Expensify allows you to personalize your experience by customizing your profile, preferences, and notifications. This guide shows you how to update your photo, language, timezone, notification settings, and more—all from the left-hand navigation menu.

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Profile Customization Options

You can update the following profile settings:

• Profile Photo – Upload or change your photo.
• Status – Add a custom message and emoji to show your current status.
• Pronouns – Display your preferred pronouns on your profile.
• Language – Change the app language to Spanish or other supported languages.
• Timezone – Set the correct timezone for expense and report timestamps.
• Theme – Toggle between light mode, dark mode, or follow device settings.
• Notifications – Customize how and when you receive email and app notifications.
• Personal Information – Add or update your legal name, birth date, and address.

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How to Update Profile and Preferences

Profile Photo

To upload or update your photo:

1. In the left-hand menu, click Account > Profile.
2. Click the pencil icon next to your profile image.
3. Select Upload Image and choose a new photo.

Timezone

To update your timezone:

1. Go to Account > Profile.
2. Click Timezone and select the correct time zone from the list.

Language

To change your language:

1. Go to Account > Preferences.
2. Click Language and choose your preferred option.

Notifications

To manage notification settings:

1. Go to Account > Preferences.
2. Adjust the notification toggles:
   • Receive relevant feature updates and Expensify news
   • Mute all sounds from Expensify

Status

To set a status message:

1. Go to Account > Profile.
2. Click Status and enter your custom message.
3. (Optional) Add an emoji.
4. Choose when to clear the status (e.g., 1 hour, 1 day, or Never).
5. Click Save.

Pronouns

To update your pronouns:

1. Go to Account > Profile.
2. Click Pronouns and choose from the list of options.

Theme

To change the app’s appearance:

1. Go to Account > Preferences.
2. Click Theme and choose from:
   • Dark Mode
   • Light Mode
   • Use Device Settings

Personal Information

To update legal details like name, date of birth, and address:

1. Go to Account > Profile.
2. Scroll to the Private Details section.
3. Update the Legal Name, Date of Birth, or Address fields.

Display or Legal Name

To edit your display or legal name:

1. Go to Account > Profile.
2. For display name: Click Display Name, enter your preferred name, and click Save.
3. For legal name: Scroll to Private Details, click Legal Name, update it, and click Save.

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FAQ

Why should I upload a profile photo?

Your photo helps teammates identify you easily in chats, reports, and notifications.

Will changing my language affect reports?

No. It only changes the language of your user interface—not the content of your reports.

Can I disable all Expensify notifications?

Yes. Go to Account > Preferences and toggle off both update and sound notifications.

Will theme preferences sync across devices?

Yes. Your chosen theme applies across web, mobile, and desktop versions of Expensify.

Can I set a permanent status message?

Yes. After entering your status, choose Never under “Clear After” to keep it active indefinitely.

Why should I add my legal name and address?

These details are used for things like booking travel or receiving payments and help verify your identity when needed.