How to duplicate an expense

You can create a copy of an existing expense using Duplicate expense. This generates a new expense on your primary workspace with the same details as the original, including the merchant, amount, category, tags, and tax. The date is set to today and receipt images are not copied.

This is useful when you need to create a similar expense quickly without re-entering all the details manually.

Note: Card expenses cannot be duplicated. Only cash, distance, and per diem expenses support duplication.

Who can duplicate an expense

Any expense submitter can duplicate their own expenses. Duplicate expense is available for cash, distance, and per diem expenses in any status, including Unreported, Draft, Processing, Approved, and Paid.

Card expenses (company cards and Expensify Cards) cannot be duplicated.

How to duplicate a single expense

1. In the navigation tabs (on the left on web, on the bottom on mobile), select Reports > Expenses
2. In the navigation tabs (on the left on web, on the bottom on mobile), select Reports > Expenses.
3. Select More.
4. Choose Duplicate expense.The Duplicate expense menu item will briefly change to Duplicated to confirm the action.

The duplicate expense is created on your primary workspace with the original expense’s merchant, amount, category, tags, tax, and billable or reimbursable status. The date is set to today and receipt images are not included.

What happens after you duplicate an expense

A new expense is created on your primary workspace with the following details copied from the original:

• Merchant
• Amount and currency
• Category
• Tags
• Tax
• Billable and reimbursable status
• Attendees
• Description

The following details are not copied:

• Date is set to today instead of the original date
• Receipt images are not included on the duplicate

If the original expense’s coding (such as categories or tags) is not available on your primary workspace, the duplicate expense will still be created. You will be prompted to correct the coding on the expense.

Why the duplicate option is unavailable for some per diem or distance expenses

Per diem and distance expenses use rates that are specific to each workspace. If your primary workspace has different rates than the workspace where the original expense lives, duplicating would apply incorrect rates.

When this restriction applies, Expensify will display a message explaining that the expense cannot be duplicated across workspaces because rates may differ.

FAQ

Can I duplicate multiple expenses at once?

No, you can’t duplicate multiple expenses at once. Expenses must be duplicated one at a time.

Can I duplicate a card expense?

No. Expenses from company cards or Expensify Cards cannot be duplicated. Only cash, distance, and per diem expenses support duplication.

Does the duplicated expense include the receipt image?

No. Receipt images are not copied to the duplicate expense. You will need to attach a new receipt if one is required.

Why is the Duplicate option not showing in the More menu?

Duplicate expense only appears when the expense is a cash, distance, or per diem expense that you submitted. It will not appear if:

• The expense is from a company card or Expensify Card
• A receipt is currently being scanned
• For per diem expenses, if start or end dates are missing