Expensify makes it easy to expense mileage using a built-in map. You can create and send a distance expense directly from the web, desktop, or mobile app.

Create and Send a Distance Expense

To submit a mileage-based expense:

1. From the left-hand menu, click the green + button and select Create expense.
2. Select Distance from the top row.
3. Enter your Start and Finish locations.
   • To include additional stops, click Add stop.
4. Click Next.
5. Choose a workspace from your recent options or search to select the correct one.
6. On the confirmation screen, review and confirm:
   • Distance
   • Amount
   • Date
   • (Optional) Add a description, category, or tag
7. Click Create expense to submit the mileage expense for approval.

A Workspace Admin will be notified of the expense and, depending on your workspace settings, can reimburse you through Expensify or another method.

FAQ

Is there an easy way to reuse recent locations?

Yes! When selecting the Start and Finish addresses, recently used locations will appear for quick selection.

How do I create a round-trip expense?

To create a round-trip distance expense, enter the same location for both the starting point and destination, and add one or more waypoints in between.

For example, if you’re starting and ending in San Francisco but making a stop in Los Angeles, you’d enter: San Francisco → Los Angeles → San Francisco.