Do you need to remove an expense in New Expensify? The steps differ depending on whether the expense is still open or already submitted. This guide covers how to remove company card and personal expenses.

Delete an Individual Expense

1. From the left-hand menu, head to Reports > Expenses.
2. Check the box next to the expense(s).
3. Click the green Selected button and choose Delete.

Delete an Expense on an Open Expense Report

You can delete any out-of-pocket expense that hasn’t been submitted yet:

1. From the left-hand menu, head to Reports > Expense Reports.
2. Open the report containing the expense.
3. Select the checkbox next to the expense you want to delete.
4. Choose Delete from the drop-down menu.

The Expense Report is Submitted or Marked as “Done”

You’ll need to reopen the report first:

1. Tap Undo submit or Undo close.
2. Once reopened, follow the steps above to delete any eligible expenses.

Note: You can only undo reports that are in the Closed or Processing state. Reports that are Approved or Paid cannot be reopened.

Deleting Company Card Expenses

Some company card expenses can’t be deleted if the card settings don’t allow it. This usually happens when the card was imported without the Allow Deleting Transactions setting enabled. Once Allow Deleting Transactions is enabled, any future imported expenses can be deleted normally.

To delete existing company card draft expenses:

1. From the left-hand menu, go to Workspaces > [Workspace Name] > Company cards.
2. Unassign the card connected to the expenses you want to delete.
3. All draft expenses from that card will be removed automatically.

Note: Submitted expenses will stay attached to reports and cannot be deleted by unassigning the card.

⚠️ Warning: Unassigning a company card will permanently delete all draft expenses imported from that card. Submitted expenses will not be affected.

FAQ

Why can’t I delete certain expenses?

Expenses tied to company cards without the Allow deleting transactions setting enabled cannot be deleted unless the card is unassigned.

Can I reopen a report after it’s been approved or paid?

No, once a report is approved or paid, it cannot be reopened. Only reports in a Closed or Processing state can be reopened to delete the expenses.