Use Free Features in Expensify

You don’t need a paid workspace to get value from Expensify. Whether you’re a freelancer, gig worker, or just tracking household spending, you can use Expensify without a workspace to manage expenses for free.

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Who can use free features in Expensify

Anyone with an Expensify account can use the free features — no workspace required.

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Where to find free features in Expensify

• Web: Use the navigation tabs on the left to access Inbox, Reports, or Account.
• Mobile: Use the navigation tabs on the bottom to access Inbox, Reports, or Account.

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What free features are available in Expensify

Anyone with an Expensify account can:

• SmartScan unlimited receipts
• Forward receipts to receipts@expensify.com for automatic scanning
• Track distance using miles or kilometers
• Manually enter expenses from the web or mobile app
• Export expenses to CSV or spreadsheet

Note: Paid workspaces are required for features like categories, tags, automatic reimbursement, accounting integrations, and the Expensify Card.

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How to scan receipts with SmartScan

Use SmartScan to capture and auto-code receipts.

Web

1. Click the + icon in the navigation tabs on the left > Create expense.
2. Choose Scan, then upload or drag in your receipt.
3. Fill in any details, then click Submit.

Mobile

1. Tap the + icon at the bottom > Create expense.
2. Snap a photo or upload a file.
3. Add details if needed, then tap Submit.

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How to track mileage for deductions

Use distance tracking to log travel for tax or business deductions.

Web

1. Click the + icon in the navigation tabs on the left > Track distance.
2. Enter the trip start and end point or enter the distance manually, then click Next.
3. Choose yourself as the recipient and click Create expense.

Mobile

1. Tap the + icon at the bottom > Track distance.
2. Enter the trip start and end point or enter the distance manually, then click Next
3. Choose yourself as the recipient and click Create expense.

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How to enter expenses manually

For purchases without receipts, enter expenses by hand.

Web

1. Click the + icon in the navigation tabs on the left > Create expense > Manual.
2. Enter the expense amount and click Next.
3. Choose yourself as the recipient.
4. Fill out the expense details and click Create expense.

Mobile

1. Tap the + icon at the bottom > Create expense > Manual.
2. Enter the expense amount and click Next.
3. Choose yourself as the recipient
4. Fill out the expense details and click Create expense.

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How to export expenses to CSV

Export your data for taxes, budgeting, or sharing with an accountant.

Web

1. Click Reports > Expenses.
2. Tick the boxes of the expenses you want to export.
3. Click Selected at the top.
4. Choose Export from the dropdown menu.

Mobile

CSV export is only available on the web. Log in on desktop to export expenses.

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FAQ

Is SmartScan really free?

Yes! Every personal account includes unlimited free SmartScans.

Can I use Expensify for freelance or gig work?

Absolutely. You can track business purchases, mileage, and export everything for invoices or taxes.

Can I export expenses without upgrading?

Yes, you can export to CSV or spreadsheet anytime on the web.

What if I need more advanced features later?

You can create or join a workspace to unlock categories, tags, accounting integrations, team tools, and the Expensify Card.