You can use Expensify without joining a paid workspace! This guide outlines the free features available to individuals who want to manage personal, freelance, or household expenses.

Free Features Overview

You can use Expensify without a paid workspace on a free account and still access these core tools:

• SmartScan receipts: Scan unlimited receipts
• Email receipts: Send to receipts@expensify.com for automatic scanning
• Track distance: Log miles or kilometers
• Manual entry: Add and edit expenses in the mobile or web app
• Export expenses: Download your data as a spreadsheet or CSV

💡Note: The following commonly used features require a paid workspace starting at $5 a month:

• Categories and tags
• Automatic reimbursement
• The Expensify Corporate Card
• Direct connections to accounting integrations
• Team collaboration tools

Common Use Cases for Free Users

Track Receipts for Taxes or Deductions

Stay organized throughout the year and simplify tax time:

• Store receipts digitally for deductions
• Export expenses to upload into your tax software
• Chat and share files with your accountant right in Expensify

Also helpful for: Tax documentation, freelance tax prep, 1099 expense tracking.

👉 Learn how to export your expenses

Freelance and Gig Work Expense Tracking

Perfect for freelancers and gig workers:

• Scan receipts for client-related purchases
• Generate attachments for invoices
• Track mileage for deductions

Also helpful for: Self-employed tracking, gig work deductions, freelance receipts

👉 Here’s how to create expenses

Budgeting and Personal Finance Tracking

Use Expensify to manage everyday spending:

• Monitor expenses for groceries, utilities, or entertainment
• Save digital receipts for warranties or big purchases

Also helpful for: Household budgeting, shared expenses, tracking big purchases

FAQ

Is SmartScan free?

Yes! Every account includes unlimited free SmartScans each month.

Can I use Expensify without a business?

Absolutely. Expensify works great for individuals, households, and freelancers.

Do I need to upgrade to export expenses?

No. You can export your expenses anytime as a spreadsheet or CSV.

What if I need advanced features later?

You can create or join a workspace to unlock features like categories, bank connections, accounting integrations, and company card support.