Free Features in Expensify
You can use Expensify without joining a paid workspace! This guide outlines the free features available to individuals who want to manage personal, freelance, or household expenses.
Free Features Overview
You can use Expensify without a paid workspace on a free account and still access these core tools:
- SmartScan receipts: Scan unlimited receipts
- Email receipts: Send to receipts@expensify.com for automatic scanning
- Track distance: Log miles or kilometers
- Manual entry: Add and edit expenses in the mobile or web app
- Export expenses: Download your data as a spreadsheet or CSV
💡Note: The following commonly used features require a paid workspace starting at $5 a month:
- Categories and tags
- Automatic reimbursement
- The Expensify Corporate Card
- Direct connections to accounting integrations
- Team collaboration tools
Common Use Cases for Free Users
Track Receipts for Taxes or Deductions
Stay organized throughout the year and simplify tax time:
- Store receipts digitally for deductions
- Export expenses to upload into your tax software
- Chat and share files with your accountant right in Expensify
Also helpful for: Tax documentation, freelance tax prep, 1099 expense tracking.
👉 Learn how to export your expenses
Freelance and Gig Work Expense Tracking
Perfect for freelancers and gig workers:
- Scan receipts for client-related purchases
- Generate attachments for invoices
- Track mileage for deductions
Also helpful for: Self-employed tracking, gig work deductions, freelance receipts
👉 Here’s how to create expenses
Budgeting and Personal Finance Tracking
Use Expensify to manage everyday spending:
- Monitor expenses for groceries, utilities, or entertainment
- Save digital receipts for warranties or big purchases
Also helpful for: Household budgeting, shared expenses, tracking big purchases
FAQ
Is SmartScan free?
Yes! Every account includes unlimited free SmartScans each month.
Can I use Expensify without a business?
Absolutely. Expensify works great for individuals, households, and freelancers.
Do I need to upgrade to export expenses?
No. You can export your expenses anytime as a spreadsheet or CSV.
What if I need advanced features later?
You can create or join a workspace to unlock features like categories, bank connections, accounting integrations, and company card support.
