Export Reports to Campfire
Export Reports to Campfire
Export approved reports from Expensify to Campfire, one at a time or in bulk. If you entered a report in Campfire yourself, you can mark it as exported instead.
If Auto-sync is on, Expensify exports reports automatically based on your Export method. Use the steps below to export a report manually, retry a failed export, or export several reports at once.
Who can export reports to Campfire
To export reports to Campfire, you must:
- Be a workspace admin.
- Have an approved, paid, or closed expense report.
- Use a workspace connected to Campfire.
Learn how to connect to Campfire.
How to export a report to Campfire
- In the navigation tabs (on the left on web, on the bottom on mobile), go to Spend > Reports.
- Open the report you want to export to Campfire.
- Select More.
- Select Export.
- Select Export to Campfire.
If Auto-sync is off, or the last export failed, you can also select Export to Campfire at the top of the report.
The report history shows when the export starts and when it finishes.
How to export multiple reports to Campfire
- In the navigation tabs (on the left on web, on the bottom on mobile), go to Spend > Reports.
- Select the checkbox next to each report you want to export, or use the top checkbox to select all.
- In the selection bar, select Export.
- Select Campfire.
Note: You can only export reports together when their workspaces connect to the same Campfire subsidiary.
How to mark a report as exported to Campfire
Mark a report as exported when you already entered it in Campfire and don’t want Expensify to export it.
For a single report:
- In the navigation tabs (on the left on web, on the bottom on mobile), go to Spend > Reports.
- Open the report.
- Select More.
- Select Export.
- Select Mark as exported.
For multiple reports:
- In the navigation tabs (on the left on web, on the bottom on mobile), go to Spend > Reports.
- Select the checkbox next to each report.
- In the selection bar, select Export.
- Select Mark as exported.
The report history shows that the report was marked as manually exported to Campfire.
What happens when you export a report to Campfire again
If a report was already exported, Expensify shows a Careful! message before exporting it again. Select Yes, export again to export a second copy, or Cancel to stop.
How to fix a failed export to Campfire
When an export fails, the report history shows failed to export this report to Campfire, followed by the reason. Common errors include:
- No Campfire vendor found for – Reimbursable expenses export as vendor bills to the Campfire vendor whose email matches the report submitter’s email. Add the submitter as a vendor in Campfire using that email, then export the report again.
- Please select a Campfire company card account – Company card expenses need a Campfire account. Choose a Company card account in your Campfire export settings, then export the report again.
Learn how to configure Campfire export settings.
FAQ
Why don’t I see Export to Campfire on a report?
The report may not be approved, paid, or closed yet. You also need to be a workspace admin or the preferred exporter. If the report was already exported, you can still select Export to Campfire from More > Export, and Expensify asks you to confirm before exporting it again.
Why don’t I see Export to Campfire at the top of a report?
When Auto-sync is on, Expensify exports reports automatically, so the button only appears at the top of the report if the last export failed. You can still export from More > Export.
Can I export individual expenses to Campfire?
No. You export whole reports to Campfire. Reimbursable expenses become vendor bills and company card expenses become journal entries.
Why does my report say “No Campfire vendor found for” when exporting to Campfire?
Campfire couldn’t find a vendor with the same email address as the person who submitted the report. Add that person as a vendor in Campfire, make sure the email addresses match, and try the export again.
Why does my report say “Please select a Campfire company card account” when exporting to Campfire?
A Company card account hasn’t been selected for Campfire exports. Choose one in your Campfire export settings, then try the export again.
