Billing Overview
Expensify offers two subscription plans — Collect and Control — designed to scale with your team’s needs. This article explains how each plan is billed, pricing by currency, and how to manage your billing setup.
Subscription pricing by currency
Select your billing currency:
💵 USD pricing
Collect- $5 per unique member/month
- Month-to-month — no annual contract
- 1% cash back with the Expensify Card
- $9 per active member/month with Annual Subscription + Card usage (50%+ US spend)
- $18 per active member/month without Card
- $36 per active member/month for pay-per-use (no commitment)
- Earn up to 2% cash back (applied to your bill or bank account)
Who gets billed
Collect plan
- Every unique member added to a workspace, regardless of activity
- Charges adjust monthly as members are added or removed
Control plan
- Every active member who creates, submits, approves, reimburses, or exports reports
- Includes Copilots and automated Concierge actions
- Add users anytime (extends your subscription term)
- Remove users only after the term ends
Billing eligibility and details
💳 Expensify Card usage
- Collect: Card is optional — but earns 1% cash back on US spend
- Control: Card is required for discounted pricing and cash back
📅 Collect plan eligibility
- Applies to customers whose first workspace was created on or after April 1, 2025
🌍 Localized billing
- Pricing is available in USD, GBP, EUR, AUD, and NZD
- All pricing auto-adjusts based on your currency selection
🧾 Where to find your billing receipts
- Web: Go to
Account > Settings > Subscription - Mobile: Tap the Settings tab, then select Subscription
How to transfer billing ownership
To transfer billing ownership of a workspace:
- Confirm the new owner is a Workspace Admin
- Have them go to:
- Web:
Settings > Workspaces > [Workspace Name] > Members - Mobile: Tap the hamburger menu, then go to Workspaces > [Workspace Name] > Members
- Web:
- Click or tap the current billing owner’s name
- Select Transfer Ownership
- The new owner adds a payment card
- Ownership transfers on the 1st of the next month
FAQ
Why am I being charged more than the current Collect pricing?
If your first workspace was created before April 1, 2025, you’re on a legacy pricing structure. Reach out to Concierge or your Account Manager if you have questions about your billing.
Is the Expensify Card required to use Collect or Control?
- Collect: No, the card is optional.
- Control: No, but card usage unlocks discounted pricing and up to 2% cash back.
Can I switch between plans?
Yes! To change your plan:
- Go to Settings > Workspaces > [Workspace Name] > Settings
- Choose between Collect and Control based on your team’s needs
