Expensify offers two plans: Collect and Control:

• Collect is ideal for small teams that need a simple way to track receipts and get reimbursed.
• Control is built for growing businesses that want more control over spending, smoother approvals, and automated workflows.

For a full breakdown, visit the Expensify pricing page.

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Collect Plan

💵 Pricing

• $5 per unique member per month
• Fully month-to-month — no annual contracts

👤 Who gets billed

• Every unique member added to a workspace, regardless of activity

💳 Expensify Card not required

• The Expensify Card is optional, but using it earns 1% cash back on US purchases

📅 Eligibility

• Applies to new Collect customers whose first workspace was created on or after April 1, 2025

🌍 Localized pricing

• Pricing available in EUR, GBP, AUD, and NZD

🔄 Flexible scaling

• Add or remove members anytime — your bill automatically adjusts monthly

🧾 Receipts

• Your billing receipts show: X Collect members @ $5.00
• View them in Account > Subscription

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Control Plan

💸 Best Way to Save

• Pair an Annual Subscription with the Expensify Visa® Commercial Card
• Pricing: $9 per active member/month

To qualify: Use the Expensify Card for 50% or more of your total settled US spend in the month

Bonus:

• Earn up to 2% cash back
  • 1% for all US purchases
  • 2% if monthly spend reaches $250,000+
• Cash back is applied to your Expensify bill first, then to your bank account

👉 Use the savings calculator to estimate your monthly savings.

📅 Annual Subscription

• Without card usage: $18 per active member/month
• Add users anytime (this extends your commitment term)
• Reduce users only after your current term ends
• Extra users over your committed amount: $36/month

🔁 Pay-per-use (No Commitment)

• Price: $36 per active member/month
• Best for flexible teams with fluctuating membership

👤 Who Gets Billed

• Every active member (anyone who creates, submits, approves, reimburses, or exports reports)
• Includes Copilots and automated Concierge actions

💳 Expensify Card Access

• Required for discounted pricing
• Cash back applies even if the discount threshold isn’t met

🌍 Localized Pricing

• Available in EUR, GBP, AUD, and NZD

🧾 Receipts

• View billing receipts under Account > Subscription
• Each workspace can only have one billing owner

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Transfer Billing Ownership

To transfer billing ownership of a workspace:

1. Make sure the new billing owner is a Workspace Admin
2. Use the left-hand navigation bar (LHB) to go to: Workspaces > [Workspace Name] > Members
3. Click the current billing owner’s name
4. Select Transfer Ownership
5. The new owner will need to add a payment card and will be billed starting on the 1st of the next month

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FAQ

Why am I being charged more than $5 per user for a Collect plan?

If your first workspace was created before April 1, 2025, your billing follows our previous pricing structure. If you need help understanding your charges, reach out to Concierge or your Account Manager via chat.