Set budgets
Expensify allows Workspace Admins to create budgets to:
- Set monthly and yearly budget caps
- Track spending across categories and tags
- Get notified when a budget reaches a specific limit
You can set budgets for specific categories or tags.
- Category budgets: Add budgets for different expense types, such as fees, office supplies, travel, meals and entertainment, and more.
- Tag budgets: Add budgets for different departments, projects, locations, cost centers, customers, etc.
Workspace Admins can add Budgets to Control workspaces. This feature is not available for Collect workspaces.
Set Category Budgets
Once you create your categories, you can enable a budget for each category using the following steps:
- Navigate to Settings > Workspaces > [Workspace Name] > Categories.
- Click Edit next to the category to which you want to add a budget.
- Click the Budget tab at the top.
- Click the toggle to enable budgets (the dot will be green when enabled).
- Select your budget settings:
- Budget frequency: Set as monthly or yearly.
- Total workspace budget: Enter the overall budget cap.
- Per individual budget: Set a budget per workspace member.
- Notification threshold: You’ll be notified when 100% of the budget is used by default. To receive additional notifications at a certain percentage, enter the percentage.
- Click Save.
Set Tag Budgets
Once you create your tags, you can enable a budget for each tag using the following steps:
- Navigate to Settings > Workspaces > [Workspace Name] > Tags.
- Click Edit next to the tag you want to add a budget.
- Click the toggle to enable budgets (the dot will be green when enabled).
- Select your budget settings:
- Budget frequency: Set as monthly or yearly.
- Total workspace budget: Enter the overall budget cap.
- Per individual budget: Set a budget per workspace member.
- Notification threshold: You’ll be notified when 100% of the budget is used by default. To receive additional notifications at a certain percentage, enter the percentage.
- Click Save.
