Egencia
Expensify’s API helps connect your account to third-party tools like NetSuite, Xero, and even internal systems like Workday. This guide includes tips, usage examples, and common troubleshooting questions — many sourced from customers who’ve done it before.
Getting Started
To start using the API, review our full Integration Server Manual.
Note: The API is a self-serve tool. Your internal team will need to manage setup and maintenance. While Concierge can assist with basic troubleshooting, hands-on support may vary by team or account manager.
Egencia is a business travel booking platform. Integrating Egencia with Expensify allows travel bookings to be automatically imported as expenses, ensuring seamless expense tracking.
Requirements
To use the Egencia integration, you must have:
- A Control Workspace
- A verified Domain
How Egencia Works with Expensify
When an employee books travel through Egencia:
- The receipt and itinerary are automatically imported into the traveler’s Expensify account, eliminating the need for manual entry.
- If the traveler uses a company credit card, the Egencia receipt automatically merges with the corresponding credit card transaction.
- Travel details are also accessible in the Trips section of the Expensify mobile app.
Enabling the Egencia Feed
A file feed is an automated data transfer from Egencia to Expensify.
To enable the feed:
- Contact your Egencia account manager.
- Request to enable the Expensify feed for your organization.
Note: Egencia controls the feed setup process.
Connecting a Central Purchasing Account
If your company uses a central purchasing account, you can forward all Egencia booking receipts to a single Expensify account.
Steps to Enable a Central Purchasing Account
- Open a chat with Concierge in Expensify.
- Provide the central account email and request activation. Example message:
“Please enable Central Purchasing Account for our Egencia feed. The account email is:
youraccount@yourdomain.com
.”
How It Works
- Booking receipts will be sent to both the traveler and the central account.
- The receipt in the traveler’s account is marked as a reservation expense, which:
- Is non-reimbursable.
- Will not be exported to an integrated accounting system.