This article explains how to understand your monthly Expensify receipt as a billing owner—including what you’re being charged for, where discounts are applied, and how to identify savings.

Receipt Sections

Your receipt includes the following:

• High-level summary – Total cost and per-member pricing.
• Savings opportunities – Discounts and cash back from using the Expensify Card.
• Billing breakdown – Line-by-line charges, discounts, and activity.
• Workspace activity – Billing details by workspace.

High-Level Summary

• Shows the total amount paid across all workspaces under your billing ownership.
• Displays the price per member, based on total active members.
• Lists which members generated billable activity for the month.

Save Money & Earn Cash Back

Use the Expensify Card and an annual subscription to lower your costs and earn rewards.

This section of your receipt highlights:

• Estimated savings from using the Expensify Card.
• A button to Get started, which connects you with Concierge or your account manager for help setting up.

Note: Expensify Cards are only available to companies with a US business bank account.

Billing Breakdown

This section outlines all charges and credits applied to your account:

• Inactive workspace members @ $0.00 – Users who didn’t generate billable activity.
• Chat-only members @ $0.00 – Users who only used Expensify Chat.
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• Annual Control members @ $18.00 – Members on an annual Control Plan.
• Pay-per-use Control members @ $36.00 – Extra Control members billed individually.
• Annual Collect members @ $10.00 – Members on an annual Collect Plan.
• Pay-per-use Collect members @ $5.00 – Intro rate for new users; conditions apply.
• Pay-per-use Collect members @ $20.00 – Extra Collect members billed individually.
• X% Expensify Card discount with $Y spend – Discount applied for total settled US purchases.
• X% Expensify Card cash back credit for $Y spend – Cash back earned on total settled US purchases.
• ExpensifyApproved! discount – 50% off for approved accounting firms.
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• Total – Final amount after all charges and credits.

Workspace Activity Breakdown

This section lists each workspace name with its unique ID, along with billing details such as:

• Number of billable members
• Total amount charged for that workspace
• Plan type (Collect or Control)
• Any applied discounts