Here’s everything you need to know about how Expensify bills for Collect and Control plans. Learn how pricing works, who gets billed, and how to transfer billing ownership.

Billing and subscriptions

Expensify has two plans: Collect and Control.

Collect is perfect for small teams that need an easy way to track receipts and get reimbursed, while Control is built for growing businesses that want more control over spending, smoother approvals, and smarter policy automation. For a full breakdown of features across plans, visit the Expensify pricing page.

Collect plan

💵 Pricing

• $5 per unique member per month
• Fully month-to-month (no annual contracts)

👤 Who gets billed

• Every unique member added to a workspace, regardless of activity

💳 Expensify Card not required

• You do not need to use the Expensify Card to access this pricing
• However, 1% cash back still applies if you do use it

📅 Eligibility

• Applies to new Collect customers whose first workspace was created on or after April 1, 2025

🌍 Localized pricing

• Equivalent pricing available in GBP, AUD, and NZD

🔄 Flexible scaling

• Add or remove members anytime — your bill automatically adjusts each month

🧾 Receipts

• Receipts show: X Collect members @ $5.00
• View receipts under Settings > Account > Subscription > Billing History

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Control plan

💸 Best way to save

• Combine an annual subscription with the Expensify Visa® Commercial Card
• Price: $9 per active member/month

To qualify:
Use the Expensify Card for 50% or more of your total settled US spend for the month

Bonus:
Earn 1%–2% cash back

• 1% for all US purchases
• 2% if monthly spend reaches $250,000+
• Cash back is applied to your bill first, then to your bank

👉 Use the savings calculator to estimate your monthly savings.

📅 Annual subscription only

• Without card usage, pricing is $18 per active member/month
• Add users anytime (extends your term)
• You can only reduce users after your current term ends
• Extra users above your committed quantity are billed at $36/month

🔁 Pay-per-use (no commitment)

• Price: $36 per active member/month
• This option allows flexibility without a long-term commitment

👤 Who gets billed

• Every active member (anyone who creates, submits, approves, reimburses, or exports reports during the month)
• Includes Copilots and automated Concierge actions

💳 Expensify Card access

• Required for discounted pricing
• Cashback still applies even if discounted rate isn’t reached

🌍 Localized pricing

• Equivalent pricing available in GBP, AUD, and NZD

🧾 Receipts

• View billing receipts at Settings > Account > Subscription > Billing History
• We recommend having one billing owner per workspace

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Transfer billing ownership

To change the billing owner of a workspace:

1. Ensure the new billing owner is a Workspace Admin
2. Go to: Settings > Workspaces > [Workspace Name] > Overview > Take Over Billing
3. The new owner adds a payment card and will be billed starting the 1st of the next month

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FAQ

Why am I being charged more than $5 per user for a Collect plan?

The Collect plan pricing changed in April 2025. If your first workspace was created before April 1, 2025, your billing is based on the previous pricing structure. Reach out to Concierge or your Account Manager in chat if you need help understanding your charges.