If your company’s business bank account is located in Australia, you can enable global reimbursements to send payments directly. This guide walks you through setting up global reimbursement in Expensify.

Prerequisites

• A verified Australian business bank account
• Workspace currency set to AUD

Australia Document Requirements

• ✅ Partner Application Form
• ✅ Address verification document
• ✅ Bank statement for direct debit setup
• ✅ Proof of Beneficial Ownership
• ✅ Certified ID & Proof of Address for all signatories

Step 1: Connect Your Australian Bank Account

1. Go to Settings > Workspaces > [Workspace Name] > Reports.
2. Ensure the workspace currency is set to AUD.
3. Click the Reimbursements tab.
4. Set the reimbursement method to Direct.
5. Click Add business bank account.
6. Choose Australia as the country and confirm the currency is AUD.
7. Enter bank details and click Save & Continue.

Step 2: Complete DocuSign and Submit Documents

1. Complete the Global Reimbursement DocuSign form.
2. Upload required documentation:
   • Address verification document
   • Bank statement or voided check
   • Proof of Beneficial Ownership
   • Certified ID & address for all signatories
3. Expensify’s Compliance Team will send the PDS FSG paperwork to your company’s directors (the same company directors who are listed as signors on Page 3 of the Partner Application Form).
4. Our Compliance Team will review your form and contact you if additional information is required.

Step 3: Confirm Test Transactions

1. Expensify will send test deposits to the provided bank account: Once those are sent, our support team will ask you to verify the deposit amounts.
2. Once the test deposit amounts are confirmed, the bank account is verified to use for global reimbursement.

Step 4: Start Sending Global Reimbursements

⏳Timeline: From the time you submit all requested documentation, you can expect to start using global reimbursement within one to two weeks. Once the verification is complete, the bank account is typically ready to go within two business days

Once the bank account is approved for global reimbursement:

1. Go to Settings > Workspaces > [Workspace Name] > Reimbursements.
2. Set the verified AUD account as the default reimbursement method.
3. Instruct employees to connect their deposit account:
   • Navigate to Settings > Account > Wallet.
   • Click Add deposit-only bank account and input their bank details.

FAQ

What is a PDS FSG?

It stands for Product Disclosure Statement & Financial Services Guide, a legal document sent to the company’s directors. The Corpay PDS FSG paperwork must be sent to company directors for signing before onboarding begins.

Can other admins send global reimbursements?

Yes. Once verified, the reimbursement account can be shared with other workspace admins.

How long does the full verification process take?

The verification process can take anywhere from a few business days to several weeks, depending on the information provided in the DocuSign form and if additional information is required for compliance.