Difference between Classic Track, Classic Submit, Submit plan, Collect, and Control

Expensify includes both legacy personal workspace plans and newer shared workspace plans. If you’re unsure which one you’re using, this guide explains the differences between Classic Track, Classic Submit, the Submit plan, Collect, and Control.

Which plan am I on in Expensify

If you are asking:

“what plan am I on”
“which plan am I on”
“what workspace type do I have”
“am I on collect or control”
“is this a personal or shared workspace”

Use this guide:

If you cannot invite members, you are using a personal workspace (Classic Track or Classic Submit)
If you can invite members, you are using a shared workspace (Submit, Collect, or Control)
If your workspace appears under Settings > Workspaces > Individual, it is a personal (individual) workspace
If your workspace appears under Workspaces, it is a shared (group) workspace

On web, use the navigation tabs on the left to open Settings > Workspaces.
On mobile, tap the hamburger menu in the top-left corner, then select Workspaces.

Understand what Classic Track and Classic Submit plans are

Classic Track and Classic Submit are personal workspace plans used in Expensify Classic.

These plans:

Are personal workspaces created for individual use
Are managed in Expensify Classic
Appear under Settings > Workspaces > Individual

These plans are still used today. They’re created for all users and may still be used in certain situations:

If you are not paying for a personal workspace
If you are subscribed via Apple In-App Purchase (IAP)

In these plans:

You manage your own expenses in a personal workspace
The workspace is not designed for shared collaboration

Classic Track and Classic Submit plans are not shared workspaces and do not support multiple members collaborating in the same workspace.

Understand what the Submit plan workspace is

The Submit plan is a shared workspace designed for employees to submit expenses without requiring full company setup.

This plan:

Exists in New Expensify
Allows multiple members to join the same workspace
Enables basic collaboration across members

Identify whether you are using a Classic Track, Classic Submit, or Submit plan

You are using a Classic Track or Classic Submit plan if:

You manage your workspace in Expensify Classic
Your workspace appears under Settings > Workspaces > Individual
You refer to your plan as Classic Track or Classic Submit

You are using the Submit plan if:

You are working in a shared workspace designed for submitting expenses without requiring full company setup
You can invite teammates to collaborate in that workspace
Other members can join the same workspace and use the same configuration

Classic Track and Classic Submit plans are not the same as the Submit plan. Classic plans are personal workspaces in Expensify Classic, while the Submit plan is a shared workspace.

Compare Classic, Submit, Collect, and Control workspaces

Feature	Classic Track / Classic Submit	Submit plan	Collect	Control
Workspace type	Personal workspace	Shared workspace	Shared workspace	Shared workspace
Where it is managed	Expensify Classic	New Expensify	New Expensify or Expensify Classic	New Expensify or Expensify Classic
Workspace location	Settings > Workspaces > Individual	Workspaces	New: Workspaces Classic: Settings > Workspaces > Group	New: Workspaces Classic: Settings > Workspaces > Group
Number of members	One member	Multiple members	Multiple members	Multiple members
Collaboration	Not supported	Basic collaboration	Full collaboration	Full collaboration
Inviting teammates	Not supported	Supported	Supported	Supported
Submitting to a manager	Classic Submit only	Supported	Supported	Supported
Approvals	Not supported	Limited (upgrade required)	Supported	Advanced approvals
Payments and reimbursements	Not supported	Not supported	Supported	Supported
Accounting integrations	Not supported	Not supported	Supported	Supported
Typical use case	Personal expense tracking or submission	Employees submitting expenses without company setup	Businesses managing team expenses	Businesses needing advanced controls and policy enforcement

Control workspaces include all Collect features, with additional controls, functionality, and pricing.

Understand how workspaces may change from Classic Track or Classic Submit to Collect

If you were using a paid Classic Track or Classic Submit plan, your workspace may be converted to a Collect workspace in one of the following ways:

You upgrade your workspace to access additional features
Your workspace is migrated as part of Expensify’s transition to workspace-based plans

This does not happen to all users and depends on how the workspace is used and billed.

In both cases:

Your data remains the same
Your workspace gains access to additional features like approvals and integrations
Your workspace becomes a shared workspace

Classic Track and Classic Submit plans follow the same migration and upgrade paths.

FAQ

Why can’t I invite people to my workspace?

You’re likely using a Classic Track or Classic Submit plan, which is a personal workspace that does not support shared collaboration, or you aren’t an admin on a Collect or Control workspace.

What is an individual workspace in Expensify?

An individual workspace is the same as a personal workspace.

It includes:

Classic Track
Classic Submit

It is used by one member and does not support collaboration.

What is a group workspace in Expensify?

A group workspace is the same as a shared workspace.

It includes:

Submit
Collect
Control

It allows multiple members and shared settings.

What is a submit-only policy?

A submit-only policy typically refers to the Submit plan.

It allows:

Submitting expenses
Basic collaboration

It does not include:

Approvals
Reimbursements
Accounting integrations

What is the difference between Submit, Collect, and Control?

Submit: Basic expense submission (submit-only policy)
Collect: Full expense management with approvals and reimbursements
Control: Advanced controls, policies, and approvals

Can I switch from a Classic Track or Classic Submit plan to the Submit plan?

You can create a new Submit workspace from the pricing page or during onboarding. Classic Track and Classic Submit workspaces cannot be converted to Submit workspaces.

Can I still use Classic Track or Classic Submit?

Yes. Classic Track and Classic Submit plans are still available and may still be created in certain situations:

If you are not paying for a personal workspace
If you are subscribed via Apple In-App Purchase (IAP)

However, newer features and improvements focus on workspace-based plans such as Submit, Collect, and Control.

The Submit plan is different from Collect and Control. While all are shared workspaces, the Submit plan is designed for employees to submit expenses without requiring full company setup.

Classic Submit Classic Track vs Submit