Log Business Travel As Mileage Expenses

Creating a Mileage Expense

Mileage can be entered the same way as creating a new expense by clicking the  button and switching to the Mileage tab. Then either enter in the details for one drive or show the map and get a mileage expense based on your route. Mileage expenses can also be created from the Expensify mobile app. 

We are currently only able to track mileage in miles, not kilometers. If you would like to track kilometers you will want to go to Settings > Preferences and create a custom unit. 

Enter a detailed mileage expense

 If you know the distance driven just enter in all of details on the mileage tab and click “save” to create the new expense. Click “show map” if you want to create the expense from a set route.

Create an expense from a route

Use the map to enter your starting and ending location. You can also specify any points in between by using the “Add Destination” button to add additional location fields. We’ll calculate your mileage based on the route and create a new expense using that distance. By using the map you will also generate an image of the route and trip details as the receipt.

Setting Your Mileage Reimbursement Rate

All newly created accounts start with the default reimbursable rate for the year as dictated by the IRS. Companies can set their mileage reimbursement rate in the Basics section of their company expense policy. Single users can set their mileage reimbursement rate by going to Settings > Preferences > Mileage