Export Expense Reports to FreshBooks

Did you know that Expensify has its own integrated invoicing feature? Learn more on our invoicing help page.

Create a FreshBooks Connection

In order to connect to FreshBooks you will need to upgrade to the Team plan or higher.

Before starting, you will need to retrieve your FreshBooks API Token:

  1. Sign in to your FreshBooks account.
  2. Click My Account in the upper right.
  3. Click FreshBooks API on the right.
  4. If not already checked, click Enable API.
  5. Make note of the API URL and the Authentication Token.

Once you have retrieved your FreshBooks API Token, return to Expensify:

1. Go to Settings  > Connections, or to the Connections section of an expense policy.

2. Click Connect a FreshBooks company.

3. Enter your Company Name. This is the word between “https://” and “.freshbooks.com” in the API URL.

4. Paste your FreshBooks API Authentication Token.

5. Click “Connect to Company” to start the connection.

Your company is now connected and any approved reports can be exported directly to FreshBooks.

Your Categories from FreshBooks will now be pulled into Expensify. In order to enable these Categories go to Settings  > ‘Categories and Tags’ or to the Categories section of your policy and enable those Categories that you wish to use

Export Expenses as FreshBooks Invoices

Reports will not be automatically sent to FreshBooks, you will need to choose which reports to export from Expensify. Any individual report can be moved to FreshBooks either as an invoice to a specific client or as individual expenses, ready to be assigned between multiple invoices. Only approved reports can be exported to FreshBooks.

1. Open any approved report and click the Export to… button to select FreshBooks.

2. Choose whether to export the report as individual expenses or as an invoice to a specific client. If you choose to export as an invoice, make sure to select which client to make the invoice for.

3. Click the Export to FreshBooks button to finish the export.

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From here, we’ll do all the hard work to move your expenses over to FreshBooks.

Still need help?

Our friendly success team is here to help! Send us an email to help@expensify.com and we'll get back to you within 24 hours.