Note: commercial cards are different than corporate cards. If you are unsure which you have, email firstname.lastname@example.org with the URL you use to connect to your bank.
With central company card administration, you can forget about cumbersome manual entry. Now your bank and Expensify will do all the typing for you! We’ll even automatically generate guaranteed eReceipts for all non-lodging transactions under $75. Central company card administration is only available on the corporate plan.
Centrally managed vs. Individually managed company cards
There are a number of different ways you can manage your company cards:
- Individual management of corporate cards: Personal and corporate cards can be added by individual Expensify users at Settings > Credit Cards. Please note that for corporate cards, individual cardholders must be issued login credentials by the master account holder (accomplished within your banking site) before the card is added in Expensify. This option does not offer the use of reconciliation.
- Centralized management of corporate cards: Go to the Admin page > Company Cards > select your corporate card provider > input the login credentials for the ‘master account’ and we will pull in all of the cards under the ‘master account’. This option does offer the use of reconciliation.
- Centralized management of commercial cards: Commercial card feeds are managed by the company and imported directly from either Visa or MasterCard. Employees cannot import transactions by choosing a bank/card at Settings > Credit Cards. Instead, employees are assigned commercial cards by your company’s Expensify administrator on the Admin tab.
Importing Commercial Cards
If your company uses commercial cards - which are available from Visa in the VCF format, or from MasterCard in the CDF/SmartData format - you’ll need to coordinate with your bank on setup. Expensify is a pre-configured solution provider for MasterCard, so your bank can quickly setup your CDF/SmartData feed via MasterCard’s online system. For Visa card feeds, please write us at email@example.com for the SFTP credentials needed by your bank.
Assigning and Managing Commercial and Corporate Cards
Please note that central administration of company cards are only a feature of the Corporate plan. After upgrading to Corporate, you will need to enable Domain Control. With the Corporate plan and Domain Control enabled, you can seamlessly manage your organization’s cards from Admin tab in Expensify. Simply use the “Asign” button to assign company cards cards to your individual employees. After a commercial card has been to an employee’s account, it will update daily and appear at Settings > Credit Cards in their account.
Would you like to see your corporate card added as an option for central administration? Email firstname.lastname@example.org!