Personal Expense Categories and Tags
Expense categories help you to keep track of spending. They segment out types of purchases such as meals, transportation, etc. Tags often serve as ways to indicate customers, clients or different projects and provide additional info about an expense. They are not necessary, unless you choose to use them.
Add/Remove Personal Categories
Individuals can edit their personal categories by going to Settings > Categories and Tags. Users who submit their expense reports within a company will go to Admin > Policies > [Policy Name] > Categories. If you plan on using Expensify to submit expense reports to someone else, you should first create an expense policy. Categories can be deleted by clicking the red 'x' icon.
Create a Category Hierarchy
A hierarchy can be created by using the colon (:) to separate each layer. For example, creating three categories (Meals: Breakfast, Meals: Lunch and Meals: Dinner), will show them grouped and ordered when editing an expense. You can use the colon after any word to create easy to read categories spanning any number of levels. Please note that Tags can’t be set as a hierarchy.
If you import your expenses from a credit card, we can automatically detect the type of merchant for most expenses based on Merchant Category Codes (MCCs) and assign them to an expense grouping such as “Restaurant”, “Car rentals”, “Airlines”, etc. Set up auto-categorization to assign all merchants in that grouping to one of your expense categories, so that expenses will be categorized the way you want when they are submitted for approval.
Each time you categorize a merchant, the system will remember what you chose and will automatically apply that same category the next time that same merchant comes up again. You can manually change this assignment any time and the system will remember the latest option. When an expense has been categorized via implicit categorization, the category will be italicized. Expense Rules always trump this built-in feature.
Add/Remove Personal Tags
The process for editing tags is very similar to that of categories. Individuals can edit their personal tags by going to Settings > Categories and Tags. Users who submit their expense reports within a company will go to Admin > Policies > [Policy Name] > Tags. Tags can be deleted by clicking the red 'x' icon. Tags cannot be set to a hierarchy.